Warehouse Software - PO & BOMs features

Purchase orders System

You will be able to add products to a Purchase Order from Stock Central. Also, it is possible to convert eCommerce orders to Purchase Orders in bulk from the eCommerce orders list.

Advanced purchase order list table:

From the new and revamped PO list, you can manage all your Purchase Orders, you can filter your POs by status, by date and by supplier, there is a totalizer column, you can filter those POs which are late, those which will due soon, do batch tracking etc.

Purchase order pdf designs:

The Purchase Order can be printed using different PDF templates. From the Purchase Orders settings you can select the default values for the PDF design, but you can also modify them within the Purchase Order.

Also, you can choose the HTML template for the email sent to the supplier, set custom colors, the logo, etc.

New purchase order statuses

We’ve included more Purchase Order statuses with a new internal logic to better manage the incoming stock.

The available statuses are Draft, New, Sent, Received by Vendor, On the Way In, Partially Receiving, Quality Check, Added, Partially Added, Completed, Cancelled, Returning, Returned and Archived.

Requisitioner authorization for purchase order

Possibility of assigning a requisitioner or a manager so that only selected admin user is able to approve a Purchase Order before is sent to the supplier.

New statuses are added when Manager is enabled: New (Requisitioner), Awaiting Approval and New (Approved).

Invoices and deliveries from purchase order invoices

Possibility of creating deliveries and adding supplier's invoices to the Purchase Order. You can also handle partial deliveries.

The available statuses are Draft, New, Sent, Received by Vendor, On the Way In, Partially Receiving, Quality Check, Added, Partially Added, Completed, Cancelled, Returning, Returned and Archived.

Action & activities logs

The logs are registered and displayed within the Purchase Order and also listed in the Action Logs’ list. We’ve also created some extra logs that will help you to have all the changes made to any Purchase Order under control.

Purchase order numbering

Possibility of changing the default numbering system for the Purchase Orders.

From Purchase Orders settings you can create a custom format for your PO numbers by specifying a pattern. And the counter part of this pattern will be always correlative.

Taxes per purchase order

Different taxes can be used in each PO. You can set a tax in the supplier’s profile and this will be used by default when this supplier is linked to any PO but you can also change the tax for

Manage purchase order files and supplier files:

You can attach documents related to the Purchase Order and these are organized in two sections (your files and supplier files).

You can upload any kind of file format that is supported by Zaviago WMS Platform.

Communication tracking & comments

Work with notification system that can be used to add private notes, suggestions, requirements, etc.

In addition, comments can also be added by mentioning other users and they will receive the notifications.

Supplier data integration

All the information assigned to a supplier is transcribed to the Purchase Order automatically, with the possibility of modifying this information manually (currency, discount, taxes, etc).

Save time, and reduce human error in infromation transfering between order and your company teams.

Multi-currency for different supplier

Now you can set a different currency for each supplier (and will be applied automatically to POs assigned to them) Or specifically for a single Purchase Order.

You can also change the pricing formats as the number of decimals and the thousands separator.

Merge and clone purchase order

You can clone any previous PO or you can use the merge tool to amend any specific data from an old PO to the current PO.

From Purchase Orders settings you can create a custom format for your PO numbers by specifying a pattern. And the counter part of this pattern will be always correlative.

Bill of materials systems

The current version of Product Levels introduces the first two levels of BOM. Zaviago inventory management lets you set company’s Raw Materials and Product Parts.

Manufacturing Central

Manufacturing Central takes control of all Bill Of Material items within your business. Everything happens on one beautifully designed screen. Preview stock requirements, product hierarchy, selling commitments, shortages or inventory statuses with ease.

Bill of Materials Tab

The add-on creates an additional Bill Of Materials tab within the product data section. This tab defines the raw materials and products parts needed to create one stock unit. Simple, yet quick auto search to set the amount of BOM required.

Product Data

In every final product, users can apart of the regular and sale price add the purchase price. Purchase price can be used within the full inventory management including Stock Central or Purchase Orders. Each product post type has now the BOM Inventory tab where the admin sets the required bill of materials. To track every cost in and out of the system

Auto Purchase Price Sync

Use the Bill of Materials system to active the new option of an automatic purchase price generation. With every price change, your team makes the product or BOM above in the hierarchy will get updated accordingly.

Raw Material & Product Part

As an addition Zaviago WMS have a system to add Raw Material, Variable Raw Material, Product Part and Variable Product Part types to each final product, So you can create the BOM you need for each product you want to track.

Let’s take a birthday cards shop as an example: A birthday card is a finished product that ZAVIAGO PLATFORM controls by Stock Central.

However, the paper and the ink used to make the card, we classify as Raw Material and the Product Part would be a decorative bow the seller adds to the packaging.

Even the packaging can be created as a Product Part if required. Variable BOM is now part of the system what makes the system even more flexible.